If you have limited physical mobility and/or use a walker or wheelchair, please make the management office aware in case of emergency. The security staff will be notified.

Outer front door: You can use the pad on the left of the door to get the door to open automatically using your fob. You will need to contact the Management Office to get your fob programmed for this.

Mail boxes: If you need one in a lower row, please notify the management office to make this change.

Community Room: Bathrooms and locker rooms are wheelchair accessible.

Fitness Center and Laundry Room: Wheelchair accessible

All units contain fan coil units that provide both air conditioning and heating. Each Spring the entire building is switched over from heat to air conditioning, and in the Fall, the reverse. While management controls this for the entire building, you have the ability to control the amount of heat or cooling via the fan dial.

In the extreme heat of the summer, the units also act as a dehumidifier so it is critical that you keep all windows (and sliding doors) closed to allow them to properly evaporate the humidity. Failure to do so can cause the units to overflow. Please check your units often during the summer to prevent water damage to your floors

Should you choose to store your bicycle or kayak in the area reserved for this purpose in the Garage, you must register with the On-Site Management Office. There is an annual fee for this service. Please check with the Office for the current fees.

You will receive a sticker for your bike and/or kayak upon registration and payment of the fee.

The Board of Directors is elected by condo owners and serves on a voluntary basis.

Look for notices of meetings on the website calendar, posted in elevators, the Mail Room, and glass display boards in the building.

All residents of The Woodland are invited to attend Board meetings.

There are Advisory Committees of the Board which are established by the Board. Please consider joining a committee if you are interested in becoming active in our community.

The Woodland has a number of Advisory Committees which all owners and residents are encouraged to join. Per Article III, Section 3.2 of the Woodland Condo Association By-laws

• Committees are established by the Board and/or Board President

• They are not empowered to exercise the power of the Board or make decisions unless approved by the Board

• Committee members may be unit owners, renters, others who may be appointed by the Board, and do not require a Board Member

• Committees need to provide an update of their activities at posted Board Meetings

Community Room

Residents are welcome to use this room for gatherings and socializing. The room can be accessed using your key fob.

Public WiFi access is available in the community room;

User Name - Woodland Guest Password - 31Woodland

Scheduled All-Resident Events: The Woodland Board of Directors or individual residents may reserve the space free of charge for events open to all residents. Reservations must be made through the On-Site Management Office, on a first come, first served basis.

Private Events: The Room and its kitchen may be reserved by residents for private events of up to 50 people on a first come, first served basis. Reservations for private events must be made through the On-Site Management Office. There is a rental fee of $150.. Please check with the Office for scheduling and more specific information.

Library

The lending library in the Community Room is maintained by volunteers and operates on the honor system.

You may borrow books and return them by placing them on the table closest to the bookshelves.

Donation of used books is appreciated and may be left on the library table. NO TEXTBOOKS, PLEASE!

Pool Table

Cues and balls are available where the pool table is located.

Ping Pong Table

Ask the Security Desk for assistance in setting up the table.

Paddles and balls are available from the Security Desk.

Delivery of furniture, appliances, and other large items must be scheduled with the On-Site Management Office in order to arrange for use of the elevators and loading dock.

Delivery hours are restricted to Monday–Saturday between the hours of 8:00 a.m. and 4:00 p.m.

Grocery delivery services (such as Pea Pod) must also be made via the Loading Dock entrance. Delivery hours are restricted to Monday-Saturday, after 8:00 a.m. (no early mornings).

Food deliveries (such as pizza) may be received through the main lobby entrance.

We provide Purpl EV 48 amp charging stations, with contactless payment and reservation capability. They are located both in the outdoor parking lot and in our garage.

Main entrance: front lobby

Security does not screen and admit your visitors or deliveries. All visitors call you directly via the entry system in the outer lobby, and you unlock the front door via your phone, thus having complete control over who is admitted into the building. You can also use your fob to unlock these doors.

Other entry points

You will need to use your fob to enter the Community Room and from outdoors or the garage interior. This includes the pool area doors , the mezzanine area patio door , the Loading Dock doors, stairwell doors, and the interior garage entrance.

Stairwells

There are 4 stairwells in The Woodland. Refer to the Owner/Resident Handbook for detailed maps:

East Stairwell: Terminates on Floor 1, except in emergencies.

West Stairwell: Terminates on Rear Parking Lot level.

South Stairwell: Terminates on Floor 1, except in emergencies.

The Inner Stairwell is accessed across from the elevators on each floor. It terminates on Floor 1. THIS IS NOT AN EMERGENCY EXIT. Do not use the Inner Stairwell during fire or other emergency evacuations.

DON’T PANIC

In-your-unit alarm - such as cooking smoke, no flames. DO NOT OPEN THE DOOR as this release the smoke into the hallway and set off the entire building alarm. Open windows, slider to release the smoke and CALL SECURITY.

Building alarm - exit the building using the East, West, South stairwells, but not the stairwell across from the elevators. The Hartford Fire Dpt. will tell you when you can return into the building. If you are unable to use the stairs and have previously advised management, firefighters will assist you in leaving if you are in danger. All emergency personnel have access to the Knox Box outside the front entrance, which opens the main doors, in the event that Security is not at the desk.

Detailed instructions, including a building map and description of the alarm system, is contained in the Resident/Owner Handbook.

The City of Hartford requires an annual inspection of the fire alarm system which requires access to all units in the building. Notification is provided as to when this will occur.

Fitness Room

Equipment is available to residents of The Woodland.

Use is at your own risk.

Sauna

Directions for use of the sauna are posted outside the door to the unit.

Restrooms, locker rooms and showers are located in the Community Room and adjoining areas.

If you employ any of the above individuals, it is your responsibility as the owner/resident of your unit, to assure that all rules and regulations of The Woodland are followed. Please assure that you discuss the following information with them and refer them to the detailed Residents Guide information for details.

A few highlights;

Parking is in the REAR LOT ONLY and is monitored by Security. Entrance is via front entrance only.

Trash All trash must be bagged and dropped down the chute in the compactor/refuse room. If it does not fit in the chute, it must be brought to the dumpster in the back parking lot. Bins in the compactor rooms are for recyclables only. All medical waste should be properly disposed of per medical standards.

Xfinity/Comcast is our provider for both internet and cable television for all units. Fees for these services are included in your monthly HOA bill and you are responsible for the equipment and direct payment for any additional services (e.g., premium channels such as HBO, Disney, etc.).

If you experience any service issues, contact the Xfinity directly, not Woodland Security or the management office, at (855)638-2855.

The Laundry Room is open 24/7 (except during daily cleaning) for use by residents of The Woodland, on a prepaid laundry card basis. Public WiFi access is available in the laundry room:

User Name - Woodland Guest Password - 31Woodland

Laundry Cards may be purchased for $5 (must use a $5 bill) using the machine in the Laundry Room. Value can be added to the cards using the same machine. If you have any problem with your card, contact the company directly. The web address and 800 phone number are listed on the machine. They are very responsive.

Washing machines are high-efficiency and large capacity. Please follow directions and do not use more than the recommended amount of laundry soap.

Washing machine doors are to be left ajar after use for purposes of de-humidification.

Dryer lint traps must be cleaned after each use. Please be considerate.

You may add time to your dryer cycle by re-inserting your laundry card after the cycle begins. 10-minute increments will be added to your drying time and charged to your card.

The Loading Dock, located mid-way down the driveway on the north side of the building, is available for use by residents, delivery people, repair and maintenance personnel, and movers.

There is a call button to the Security Desk for non-residents desiring entry, and an inner automatic sliding door.

The Loading Dock is NOT a parking space for residents. Violators will be ticketed.

Your Mailing Address:

Your Name

31 Woodland Street [your unit#]

Hartford, CT 06105

The Mail Room is located on Floor 1 opposite the elevators.

You will receive email and/or text notification of packages and items too large to fit into your mailbox. Go to the Security Desk to retrieve your items.

To sign up for the package notification system, go to the Security Desk to provide them with your email and mobile phone number.

Deposit outgoing mail either in the mail chutes near the elevators on each floor, or in the door slot inside the mailroom. There are also USPS mail boxes directly across the street and in front of 21 Woodland St.

Going out of town? The USPS will hold your mail until you return. Sign up here.

All units are inspected annually for basic maintenance, which includes changing filters in the heating/AC units. These are mandatory inspections.

The Fire Marshall requires an annual inspection of the alarm system. These are mandatory inspections, requiring residents to allow our alarm contractor to have access to their units.

Every three years, the duct work system is inspected which requires entry into units.

Residents are notified of inspection dates, during which maintenance personnel will be entering the units.

There may also be the need for exterminators to enter your unit. It is mandatory that you allow the staff to enter your unit with the Extermination vendor, not just for your health but for that of your neighbors.

Monthly Payments for Unit Owners:

Be sure your phone and email contact information are current and correct. Notify the Management Office of any changes.

Make payments payable to The Woodland or to The Woodland House Condominium Association, Inc.

Payments are due on the 1st of each month. Late charges are assessed after the 10th.

Monthly HOA statements can be received via email or mail. Notify the Management Office of your preference.

Preferred method for payment is via the online CondoCafe payment system. Register here.

Owners may alternatively deliver their payments to the On-Site Management Office locked mail box outside their office.

Renters:

Assure that both your landlord and the On-Site Management Office have your current and correct phone and email contact information.

Make your payments directly to your landlord per your lease agreement.

Contact your landlord directly for repairs and other issues in your unit.

In the case of an emergency (for example, water leakage), contact both the On-Site Management Office and your landlord.

All moves in or out of the building must be scheduled through the On-Site Management Office in order to reserve use of the elevators and Loading Dock.

Moving and delivery hours are Monday–Saturday between the hours of 8:00 a.m. and 4:00 p.m. and are scheduled on a first-come first-served basis.

Check with the On-Site Management Office for specifics and fees.

Noise from renovation, repairs, furniture moving, picture hanging, etc. is restricted to the hours between 8:00–5:00, Monday through Saturday.

Please be considerate

Parking at The Woodland is by permit only and is billed to the resident monthly. All parking areas are patrolled by staff and monitored by security cameras.

We provide Purpl EV 48 amp charging stations, with contactless payment and reservation capability. They are located both in the outdoor parking lot and in our garage.

All vehicles parked at The Woodland must be in safe, operable condition and legally registered, otherwise are subject to towing at the owner’s expense.

Each unit is allocated one fee-based parking space, billed with the monthly HOA bill.

Car retrieval in the garage is coordinated by the valet staff on a 24/7 basis.

If you have a garage space, call the garage valet to ask for your vehicle, or use the white board in the garage to schedule in advance.

Car wash service is available. Make arrangements with the garage valet attendant. Fees for services are posted.

Note that during snow events, outside parkers will receive an email and/or text message asking to move their vehicles at a scheduled time in order to allow for plowing of the lots and driveways. Please anticipate this and move your car when requested. Those not moved are subject to a fee.

The automated gates to the rear parking lot are open between the hours of 6:00 a.m. and 8:00 p.m. daily. They are closed from 8:00 p.m. until 6:00 a.m. daily. If you have caregivers who need to park in the lot during times when the gates are closed, notify the Security Desk .

Overnight visitor parking is available in the front lot. Visitors must sign in with security and obtain a parking tag which must be displayed in their vehicle, and a fee will be charged to the resident they’re visiting in the monthly HOA bill.

Residents may not park in the front (public) lot. Violators are subject to fine.

Residents may park in the North side driveway for <1 hour for purposes of loading and unloading vehicles.

Please note that privately owned carts cannot be left or stored in the garage.

All dogs must be registered with the Woodland Management Office. It is not necessary to register cats or other pets. There is a one-time fee of $100. Dogs must also be licensed with the City of Hartford. There is a designated recreation area in the rear parking lot for pets and owners. Pet waste disposal bags are provided. Use them!

Dogs must be kept on leash whenever they are in the common areas. They are not allowed in the main lobby and the pool and adjacent lawn area. They can only enter and exit the building via the Mezzanine loading dock doors.

Dogs cannot weigh over 25 pounds. Please refer to the Owner/Resident handbook for specific regulations regarding pets.

Each unit is allowed a maximum of 8 people per day, including the resident and guest. Residents are responsible for their guests’s adherence to all pool rules.

Guests are not allowed to use the pool without the presence of the unit resident.

Pets are not allowed in the pool area and adjacent lawn at any time.

Children under 12 years of age must be accompanied by an adult at all times.

Pool Hours and rules of conduct are distributed annually before the pool opening and are available in the Resident Handbook.

Condo owners may make desired renovations to their units, using tradespeople of their choice, in line with required specifications and standards as outlined in the Owner/Resident Handbook.

The Woodland maintenance staff is also available for repairs and maintenance. Contact the On-Site Management Office to arrange a work order and schedule. Fee-based labor and materials are billed to your unit as an addition to your monthly homeowner fee.

Twice yearly, The Woodland arranges for the services of a window washing company. Notices will be posted in the building to announce timing and fees of this optional service.

Detailed information about repairs and renovations can be found in this document.

The Woodland has 24-hour security

It is recommended that you save their number in your phone.

Take the time to introduce yourself to the Security personnel.

Make sure your current contact and visitor information is correct and updated with the front desk.

Contact Security in the event of emergencies or safety issues.

Grocery carts are available in the Garage and Loading Dock areas for the convenience of residents. Privately owned carts cannot be stored in the garage.

Return grocery cart to wherever you obtained it - garage or loading dock - immediately after use.

The Woodland is a smoke-free building. The gazebo in the back garden area is the only place that outside smoking is allowed.

Each unit in The Woodland is assigned a storage cubicle in one of two locations on the Mezzanine Level.

Contact the On-Site Management Office for details and to determine the location of your storage area.

Storage areas can be accessed with your key fob.

On occasion, additional storage units may be available for a fee. Contact the On-Site Management Office.

(Click here for Detailed Guidelines)

Compactor Rooms: (located on each floor, near the elevators)

Use the chute in this room for the disposal of trash. Use small, securely fastened bags. No kitty litter or glass containers (dispose of in outside dumpster) as they explode when they are compacted in the basement refuse room and are a terrible mess for our maintenance staff to clean up (as well as a safety hazard for them).

No loose items, cardboard boxes or bulky items are allowed.

Place glass, paper, and glass in the barrels. No need to separate.

Green Corner: (Garage Level):

Located just inside the entrance to the Garage.

Shredding: There is a locked bin that is regularly removed by a secure shredding service.

Composting: Use only the green compostable bags provided.

Refundable/Redeemable: Plastic, Aluminum Cans & Glass. (Proceeds are donated to a local charity)

Cardboard Recycling Dumpster: Place all flattened cardboard here.

Swap Table: Residents may exchange small household items here. Please, no food, clothing, bedding, linens, or furniture.

Large Item Disposal

You are responsible for arranging the pickup and removal of large items (furniture, mattresses, etc.) directly from your unit, at your expense. The Management Office has a list of vendors that you can make arrangements with. Contractors are to remove their own refuse and not use our dumpsters and it your responsibility to inform them of this.

Cardboard

There is a large dumpster in the parking lot for large cardboard items. Break down all boxes before discarding them.

Hartford International University for Religion and Peace

77 Sherman Street

Hartford, CT

Public WiFi access is available in the community and laundry rooms:

User Name - Woodland Guest Password - 31Woodland